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Senior Bookkeeper/Data Management/Administrator

New York, NY 10119

Posted: 11/12/2018 Industry: Bookkeeper Job Number: 3703 Pay Rate: 82,500

Senior Bookkeeper/Data management/Administrator, Family Office


Manhattan family office established in 1998 seeks talented multi-tasker with bookkeeping and problem- solving skills. The family office provides a full range of financial and tax services to a highly respected, philanthropic Family dedicated to preserving and further building upon a multi-generational family office. The successful candidate will have substantial direct interaction with the Family Member who heads one branch of the Family.


Position profile:

  • Coordinate the development and organization of general files and archives including paper documents and electronic files and maintain records on an ongoing basis.

  • Accounts payable:
    • Receive and sort bills for payment;
    • Track and maintain Excel historical schedules for selected expenses;
    • Reconcile credit card statements;
    • Analyze and categorize expenses;
    • Organize invoices and checks for presentation to Family Member for signature;
    • Handle inquiries from vendors.

  • Reconcile monthly bank and brokerage statements, assist Senior Accountant in updating financial reports.

  • Support Family Members including:
    • Preparation of letters and memoranda for signature;
    • Communications with vendors and service providers;
    • Maintain personal and professional memberships and subscriptions;
    • Schedule and coordinate property maintenance;
    • Family travel;
    • Insurance.

  • Organize and execute other Family Member requests and projects as needed.
  • Assist accounting staff with payroll, schedules related to tax filings, reporting and other items. Candidate profile
  • Undergraduate degree in business/accounting.
  • 8-12 years of work experience in a client-facing position for a senior executive or at a family office.
  • Strong interpersonal and communication skills, transparent.
  • Personable, confident, sound judgment, loyal, patient, sense of humor, flexible.
  • Highest degree of integrity and discretion.
  • Professional, articulate, extremely well organized, clear, productive, self-starter.
  • Ability to work evenings 2-3 times a month; ability to travel to CT 1-3 times a month.
  • Experience in use of document management systems; set-up experience a plus.
  • Expert at Excel, Word, Outlook, QuickBooks Pro desktop.

David Rosenblatt

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