Personal Assistant

Our client is seeking a highly organized and proactive Personal Assistant to support an Executive in both his professional and personal life. The ideal candidate will manage various tasks to ensure smooth daily operations, including handling family-related responsibilities. The Personal Assistant will be responsible for managing the day-to-day schedules, coordinating activities, and ensuring seamless communication and operations. This role requires a detail-oriented and adaptable individual who can handle a variety of responsibilities with discretion and professionalism.

Responsibilities:

• Scheduling and Calendar Management
• Coordinate and manage professional and personal calendars.
• Schedule appointments, meetings, events, and activities
• Ensure timely reminders and follow-ups for all scheduled activities.
• Communication
• Manage and respond to emails and phone calls.
• Handle correspondence related to business and personal matters.
• Liaise with colleagues, and other stakeholders as needed.
• Travel Planning
• Plan and coordinate business and personal travel arrangements including flights, accommodations, and itineraries.
• Ensure all travel plans are well-organized and communicated in advance.
• Household and Family Management:
• Coordinate with household staff and independent contractors (e.g., nanny, gardener, housekeeper, etc).
• Oversee household projects and ensure tasks are completed to satisfaction.
• Manage household inventory and order supplies as needed.
• Financial Management:
• Pay bills and manage household expenses.
• Maintain records of financial transactions and prepare reports as required.

Qualifications:

• Proven experience as a Personal Assistant or similar role.
• Excellent organizational and time-management skills.
• Strong communication and interpersonal abilities.
• Proficiency in using office software such as Microsoft Office Suite and scheduling tools.
• Ability to multitask and prioritize tasks effectively.
• Discretion and confidentiality are essential.