Office Manager - Family Office

Responsibilities:

• Manage the office budget, including vendors, maintenance, repairs, office supplies and other purchases that need to be made for the office.
• Maintain inventory of office supplies.
• Oversee the cleanliness of the office
• Schedule additional cleaning services with the building as needed.
• Act as the liaison between the building management
• Coordinate incoming & outgoing mail.
• Support the development and implementation of office related policies and procedures.
• Prepare workspaces for new employees and provide office tours.
• Greet and host clients and guests.
• Manage the main phone line, transfer calls, and take messages as needed.
• Ensure the reception area is clean and stocked to welcome clients and guests to the office.
• Support the hosting of office events by helping staff to prepare for and run the event, which may include sourcing supplies, ordering catering, and greeting and directing guests, as needed.
• Work with leadership to coordinate logistics on assigned office expansions or improvements.
• Participate in company and team meetings.
• Other projects as assigned to support the business strategy and growth.

Qualifications:

• 3+ years of experience in an Office Manager or other closely related role
• Bachelor's Degree is preferred but not required
• Experience in a wealth management firm, law firm, or another similar industry in a client facing role
• Experience setting and implementing internal systems and policies
• Experience managing an approved office budget
• Experience with sourcing and vetting suppliers or vendor
• Proficient in MS Office Suite
• Experience with coordinating meetings and event planning
• Strong time management skills with the ability to manage competing priorities.
• Strong organizational skills, problem solving, and attention to detail.
• Strong communication skills, both written and verbal
• Ability to identify areas for improvement and to take initiative to seek approval and implement the improvements.