Bookkeeper - Family Office

Family Office is seeking an experienced and detail-oriented Bookkeeper to join its team. This role is responsible for managing accounts payable, vendor coordination, and bank account reconciliation, while ensuring accuracy, timeliness, and confidentiality in all financial processes. The ideal candidate is highly organized, dependable, and comfortable handling multiple accounts and transactions simultaneously.

Responsibilities:

• Process and track invoices, ensuring timely payment of recurring and one-time expenses.
• Reconcile checking, savings, and credit card accounts on a monthly basis.
• Maintain accurate digital and physical records of invoices, receipts, and transactions.
• Manage and update vendor information, serving as the main point of contact for billing inquiries.
• Monitor cash balances and resolve discrepancies with vendors as needed.
• Prepare regular expense reports, support budgeting efforts, and assist with year-end reporting.
• Handle all financial information with strict confidentiality and professionalism.

Qualifications:

• 3+ years of bookkeeping or accounts payable experience; experience with family offices, wealth management, or professional services is a plus.
• Proficiency with accounting and bill pay systems (e.g., QuickBooks, NetSuite, Bill.com).
• Strong Excel skills and ability to prepare financial reports.
• Strong communication skills, both verbal and written.
• Strong attention to detail, organization, and time management.
• Ability to maintain discretion and handle sensitive financial data.
• Strong problem-solving and reconciliation skills.
• Ability to prioritize and meet deadlines in a fast-paced environment.
• Dependable, self-motivated, and professional.