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Grants & Programs Administrator
This position acts as a liaison between the agency, grantors and division directors. This position is responsible for researching, preparing, submitting, and managing grant proposals/reports that support agency goals, meet funder guidelines/criteria and supports special project initiatives.
Responsibilities:
Qualifications:
Grants & Programs Administrator
425 Kings Highway Brooklyn, NY 11223 US
Posted: 10/06/2023
2023-10-06
2024-03-23
Industry: Grants Administrator
Job Number: 4703-1
Pay Rate: 75,000
Job Description
Grants & Programs Administrator
This position acts as a liaison between the agency, grantors and division directors. This position is responsible for researching, preparing, submitting, and managing grant proposals/reports that support agency goals, meet funder guidelines/criteria and supports special project initiatives.
Responsibilities:
- Preparing, submitting, monitoring and organizing materials for grant contracts, proposals, reports including for LOIs and grant application narratives on all City, State, Federal and Foundation grants on both NY and NJ grants
- Collaborate with relevant directors/staff, finance and data team to secure all necessary information
- Fluidity in grant portals usage; maintain a list of related portals and passwords
- Assist in preparing for and coordinating grant related site visits
- Maintaining master calendar of grants and all associated files and correspondence
- Assembling and maintaining grant support documents including resumes, bios, IRS forms, Board/staff lists, insurance forms etc.
- Collaborating with marketing and directors to ensure acknowledgment of funders/investors via website, e-newsletter, and social media
- Maintain grant compliance and reporting, including outcome measurement and grant budget
- Responsible for meeting high standards of efficiency and timeliness including monitoring and maintaining funder reporting schedules and requirements
- Tracking progress toward organizational and programmatic outcomes and goals
- Supporting Finance department in grant related requests for information and tracking invoice submissions/reimbursement
- Regularly meeting with Directors to ensure proper grant workscope implementation and spenddown of grant related funding
- Drafting targeted program updates as needed for funders and relevant stakeholders
- Researching statistics, trends and data for grant proposals including working with agency data team on gathering relevant information —both from external sources and agency program data
- Regularly manages, gathers, tracks, organizes, analyzes and reports on required monthly, bi-annual/annual data and deliverables
- Assisting in developing presentations for various stakeholders as related to grants or programs impacted by grants
- Regularly and consistently keeps track of all grant-related work in master grant tracker and data portals
- Answer questions and provide support to all staff regarding grants management
- Assures quality assurance of all programs directly or indirectly impacted by awarded funds including performing program assessments agency-wide
- Assists in vetting incoming new programs including documentation, ensuring proper metrics are tracked and follow up with success metrics.
- Collaborate with volunteers and board, as needed
- Other duties as assigned
Qualifications:
- Bachelor’s Degree in a related field preferred
- 3+ years of work experience with nonprofit administration, grant writing, grants management
- Understanding of government social services grants
- Strong communication skills, both verbal and written
- Ability to convey complex information in a clear manner
- Strong administrative and organizational skills
- Strong data/deliverables analysis, grant budgeting and project management skills
- Strong attention to detail
- Self-motivated with the ability to set priorities and manage multiple tasks efficiently and effectively
- Intermediate to expert skills in Microsoft Office (especially Word, Excel and PowerPoint)
- Ability to meet deadlines, work well under pressure without sacrificing quality
- Ability to function both independently and as part of a team
- Interest and knowledge in the mission, vision and values of the organization
- Able to communicate effectively with diverse people
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