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Grants & Programs Administrator

Brooklyn, NY 11223

Posted: 10/06/2023 Industry: Grants Administrator Job Number: 4703 Pay Rate: 75,000

Job Description

Grants & Programs Administrator
This position acts as a liaison between the agency, grantors and division directors. This position is responsible for researching, preparing, submitting, and managing grant proposals/reports that support agency goals, meet funder guidelines/criteria and supports special project initiatives.

  • Preparing, submitting, monitoring and organizing materials for grant contracts, proposals, reports including for LOIs and grant application narratives on all City, State, Federal and Foundation grants on both NY and NJ grants
  • Collaborate with relevant directors/staff, finance and data team to secure all necessary information
  • Fluidity in grant portals usage; maintain a list of related portals and passwords
  • Assist in preparing for and coordinating grant related site visits
  • Maintaining master calendar of grants and all associated files and correspondence
  • Assembling and maintaining grant support documents including resumes, bios, IRS forms, Board/staff lists, insurance forms etc.
  • Collaborating with marketing and directors to ensure acknowledgment of funders/investors via website, e-newsletter, and social media
  • Maintain grant compliance and reporting, including outcome measurement and grant budget
  • Responsible for meeting high standards of efficiency and timeliness including monitoring and maintaining funder reporting schedules and requirements
  • Tracking progress toward organizational and programmatic outcomes and goals
  • Supporting Finance department in grant related requests for information and tracking invoice submissions/reimbursement
  • Regularly meeting with Directors to ensure proper grant workscope implementation and spenddown of grant related funding
  • Drafting targeted program updates as needed for funders and relevant stakeholders
  • Researching statistics, trends and data for grant proposals including working with agency data team on gathering relevant information —both from external sources and agency program data
  • Regularly manages, gathers, tracks, organizes, analyzes and reports on required monthly, bi-annual/annual data and deliverables
  • Assisting in developing presentations for various stakeholders as related to grants or programs impacted by grants
  • Regularly and consistently keeps track of all grant-related work in master grant tracker and data portals
  • Answer questions and provide support to all staff regarding grants management
  • Assures quality assurance of all programs directly or indirectly impacted by awarded funds including performing program assessments agency-wide
  • Assists in vetting incoming new programs including documentation, ensuring proper metrics are tracked and follow up with success metrics.
  • Collaborate with volunteers and board, as needed
  • Other duties as assigned

  • Bachelor’s Degree in a related field preferred
  • 3+ years of work experience with nonprofit administration, grant writing, grants management
  • Understanding of government social services grants
  • Strong communication skills, both verbal and written
  • Ability to convey complex information in a clear manner
  • Strong administrative and organizational skills
  • Strong data/deliverables analysis, grant budgeting and project management skills
  • Strong attention to detail
  • Self-motivated with the ability to set priorities and manage multiple tasks efficiently and effectively
  • Intermediate to expert skills in Microsoft Office (especially Word, Excel and PowerPoint)
  • Ability to meet deadlines, work well under pressure without sacrificing quality
  • Ability to function both independently and as part of a team
  • Interest and knowledge in the mission, vision and values of the organization
  • Able to communicate effectively with diverse people

Meet Your Recruiter

David Rosenblatt

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