Family Office Controller / Bookkeeper

The Family Office Controller / Bookkeeper will be responsible for supporting the day-to-day management of the finance & accounting operations for the Principals, their families, and multiple related business entities – including reconciliation of operating cash and personal investment accounts; budgeting; maintaining accurate and up-to-date books and records, and reporting for multiple entities. This role will include direct day-to-day responsibility for the Family Office investment entities, and other affiliated FO entities.

Responsibilities

• Perform the month-end and year-end close, perform account reconciliations and bank reconciliations, prepare and record general ledger entries, cash control and reporting for family and family related entities.
• Support banking activities, including multiple company, personal, and private banking, ensure all bank, custody accounts and lines of credit and brokerage accounts are reconciled and balance to internal systems (QuickBooks); produce accurate and timely reporting of the books and records for the family office.
• Prepare accurate and timely financial reporting and analysis, including internal and external monthly financial statements
• Prepare checks and submit wires as needed to meet investment/payment obligations. Ensure pending fund distributions are properly received and accounted for
• Track and review monthly credit card expenses / statements; facilitate monthly credit card payments for the Family Office, Entities, and Principals
• Track and assemble tax information, including preparation of schedules and reports needed for tax return preparation. Assist tax preparers to file required returns in a timely manner
• Work closely with stakeholders associated with the personal and investment entities, tax accountants, brokers, bankers and insurance agents
• Answer phones, greet office visitors, and provide administrative support as needed

Family Office Investment Entities

• Maintain Fund Accounting books, records and documents in accordance with the funds governing documents – ensuring there is supporting documentation for all cash, investment and shareholder transactions.
• Manage day to day accounting and management of books for all entities, perform month-end and year-end close, perform account reconciliations, bank reconciliations, prepare and record general ledger entries, record accounts payable and receivables; oversee banking activities, and prepare checks/wires as needed to meet payment obligations, prepare financial reporting and analysis including internal and external monthly financial statements, to flow into overall reporting to the Family Office and Family Office principals.

Education and Experience

• Associate’s degree of Applied Science or Bachelor’s degree in math, finance, accounting or other business-related field; CPA preferred
• 7+ years of Accounting experience working for or with a family office, hedge fund, private equity fund, or fund administrator is preferred
• Knowledge, Skills and Abilities
• Knowledge of accounting principles and strong analytical skills
• Comfortable interacting and communicating with C-Level professionals, both internally and externally
• High proficiency with Microsoft Office, Excel, and Word is expected
• Experience with portfolio accounting and general ledger systems; familiarity with QuickBooks is required
• Ultra-high attention to detail, problem solver & intellectually curious
• Adhere to the highest level of confidentiality
• Must have a strong work ethic, demonstrate the ability to work effectively as a team player and independently, and possess the flexibility necessary to engage in all functional and administrative aspects of an accounting role
• Familiarity with the alternative investments space (Hedge Fund/Private Equity), including operations, accounting, legal documents, fund structures and compliance considerations a plus.

Other Information

• Job type: Full-time
• Typical working hours: 7:30AM-4:00PM with 30 minutes for lunch
• Work remotely: No
• Benefits:
• Reimbursement for Health Insurance
• Paid time off
• Retirement contribution