Family Office Accountant

RESPONSIBILITIES: 

• Managing accounts payable for the family office and its related entities including: 
• Collaborating with the CEO to set up best practices and procedures for the family office’s accounts payable needs 
• Communicating appropriate details on all bills to the family members, who approve bills for payment 
• Entering invoices and payments into the accounting system and ensuring proper GL coding and allocations 
• Expense tracking and reconciliation
• Analyzing and reconciling due to and due from interfamily accounts
• Accounts Receivable/Accounts Payable for Trust Entities
• Monitoring and reconciling intercompany loans
• Ensuring invoices are paid in a timely and accurate manner 
• Preparing and processing payments by check, wire, ACH, or credit card 
• Performing call-back procedures to confirm vendor bank account instructions 
• Proactively identifying potential 1099 vendors and collecting and organizing W-9s as needed. Providing a clear summary of 1099s to issue in January of each year including Payee, Address, SSN/EIN, Dollar Amounts, and type of 1099 form. 
• Working with banks, and external vendors to resolve any payment issues 
• New bank account setup & ongoing maintenance  
• Cash management, including forecasting future cash needs and ensuring that bank accounts are appropriately funded in advance of those needs 
• Bank Account Reconciliations 
• Credit card management for family members and household staff including applying for credit cards, sending credit card statements to the appropriate parties for review monthly, managing the payment process related to these bills, investigating any unknown charges, managing spending limits on credit cards, and categorizing all expenses for bookkeeping purposes 
• Review and process employee expense reports, ensuring they are in line with the Expense Policy 
• Operational accounting & reporting for the family office’s companies including: 
• Preparing monthly and quarterly financial statements (includes personal, investment, operating, and non-profit entities) 
• Maintaining accurate records of accruals and prepaid expenses 
• Fixed asset tracking including capitalizing expenses when necessary and recording depreciation 
• Recording intercompany transactions and reconciling intercompany accounts payable  
• Liaising with internal teams (tax, legal, payroll) to support various needs 
• Maintaining various trackers for the family office (K-1s received, month end close workbooks, etc.) 

QUALIFICATIONS & REQUIREMENTS: 

• Bachelor’s degree in Accounting (CPA preferred) 
• 3-7 years of financial accounting and tax experience  
• Experience in public accounting, family office, management company or investment firm accounting preferred 
• Must have international experience and extensive restructuring experience
• Must be proficient in working with Quickbooks
• Thick skinned and not afraid to get into the details
• Proficiency with Excel and various accounting software (NetSuite and JP Morgan ACCESS experience preferred) 
• Detailed-oriented with strong analytical thinking, communication, and organizational skill 
• High level of integrity, confidentiality, and discretion 
• Location: Miami and they must be willing to work in the office not on a hybrid or remote basis
• Hands- on, willing to roll up their sleeves yet able to handle complex accounting and tax issues
• Must have strong interpersonal and communication skills and be highly motivated
• Prefer some Real Estate accounting experience