Executive Assistant – Family Office

Responsibilities:

• Support founder as needed, with possible travel to the family member’s residence if needed
• Provide seamless administrative coverage and support
• Understand founder's needs, working style, and preferences
• Act as the gatekeeper, willing to manage in complex situations and make logical decisions in at times possible high stress situations
• Manage calendar; liaise with external parties for communication and on-site scheduling; coordinate among all schedules, calendars and other shared activities, plan and set up appointments and activities proactively and accurately, ensure efficient use of time while priorities shift.
• Be responsible for follow-up items
• Assist with personal tasks, such as research, coordinating with household vendors, shopping, etc.
• Book personal travel and create/manage itinerary
• Manage contacts and contact databases, including knowing the key internal and external contacts, maintaining good relationships, entering important notes, and clean up

Qualifications:

• Bachelor’s Degree in a related field
• 5+ years of experience as an executive assistant, or similar experience, preferably in a family office environment
• Must have a proven track record of excellent judgment, discretion, and integrity when managing responsibilities
• A strong multi-tasker with strong organizational skills, comfortable wearing many hats in support of a dynamic organization with minimal supervision
• Discreet and professional in handling sensitive or confidential information, and maintain high integrity
• Diligent and detail oriented
• Loyal, reliable and dedicated
• Have initiative and ability to exercise judgment in complex and ambiguous situations
• Strong work ethic and time management skills
• Strong written and verbal communication skills and a professional demeanor
• Proficiency in MS Office Suite