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Director of Maintenance

Bronx, NY 10460

Posted: 11/08/2023 Industry: Director of Maintenance Job Number: 4738 Pay Rate: 105,000

Job Description

Director of Maintenance
Growing NY-based Property Management firm specializing in affordable housing properties is seeking a Director of Maintenance for a property in The Bronx.

  • Manage the overall day-to-day maintenance operations of the properties
  • Interview and hire all maintenance employees and develop and maintain solid employee retention practices
  • Complete all company required training and ensure staff’s completion of such training
  • Train, coach, and counsel maintenance team members on company policies and procedures
  • Responsible for the thorough knowledge, execution and enforcement of all policies and procedures, including safety policies, through constant supervision and review
  • Responsible for job training, employee disciplinary notices, and annual performance evaluations for employees on site
  • Maintain and submit accurate payroll records
  • Supervise day-to-day maintenance operations (safety, preventive maintenance, unit turnover)
  • Maintain required safety records, conduct semi-annual and monthly safety meetings with site staff, maintain meeting records
  • Responsible for creating the preventive maintenance schedule for the maintenance staff
  • Ensure that all resident maintenance requests are responded to and handled in a timely manner
  • Review reports on a weekly basis to monitor work order completion, assessing staff performance and efficiency
  • Monitor all violations (HPD, DOB, FDNY) utilizing the Jack Jaffa portal and work with the maintenance team and senior management to resolve
  • Perform pre-inspections of units in preparation for annual agency inspections and ensure units are inspection ready
  • Maintain supplies inventory and place all supply orders in accordance with site budgets
  • Ensure compliance with regulatory agency building codes
  • Responsible for securing bids for different projects, including capital expenditures required for the properties, in accordance with budget
  • Manage relationships and address any issues that arise with outside vendors
  • Work with the staff to ensure all vacant units are up to code and ready for lease-ups and move-ins, developing turn scopes and monitoring staff and vendor completion of repairs
  • Coordinate maintenance projects needed to bring or keep properties up to code
  • Conduct annual unit inspections to ensure compliance with program requirements
  • Conduct regular visual inspections of all properties in the portfolio, addressing any follow up items needed immediately with staff and verifying completion
  • Report any unusual circumstances, property loss or liability related incidents and work-related injuries involving regarding the residents, property or personnel to senior management.

  • Minimum of 3-5 years of experience in affordable housing property management
  • Familiarity with housing laws is a must
  • Previous supervisory experience
  • Proficiency with MS Office Suite
  • Proficiency in Yardi
  • Strong knowledge of electrical, plumbing, carpentry, and building mechanical systems
  • Strong organizational, verbal and written communication skills
  • Must be on call during non-business hours for any emergencies which may arise
  • Must be able to work both independently and with a team
  • Must be able to multitask and thrive in a fast-paced, constantly changing environment

Meet Your Recruiter

David Rosenblatt

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