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Chief of Staff - High Net Worth Family Office

New York City, NY

Posted: 02/04/2025 Industry: High Priority Job Number: 2982642 Pay Rate: 175k/year - 225k/year

Job Description

Chief of Staff - High Net Worth Family Office


High Net Worth Family Office is seeking a highly intelligent, organized, quick-thinking and resourceful Chief of Staff to keep a busy co-CEO on track professionally and personally.


Responsibilities:


  • Arrange and see through to full execution complicated, multi-destination international and domestic travel for Co-CEO
  • Directly manage Co-CEO’s Personal Assistant (“PA”) and, as the lead support resource, take ownership of the PA’s work product, duties and priority list
  • Identify improvement opportunities to elevate efficiency and effectiveness of the current support function
  • Work closely with Family Office management team to create and implement policies, procedures and systems
  • Oversee projects at Co-CEO’s residences, including working closely with building staff, contractors, and other vendors
  • Coordinate with various parties in multiple locations to ensure the residences are prepared for Co-CEO arrival and monitor the status of systems when properties are not in use 
  • Manage and own Co-CEO’s calendar to maximize efficiency, based on priorities, goals, and travel schedule. Proactively anticipate conflicts and provide recommendations to optimize time.  
  • Work closely and effectively with the Co-CEO to keep him well informed of upcoming commitments and responsibilities, following up appropriately 
  • Exhibit consistent cost-conscious approach and treat the Co-CEO’s expenses as they would their own; research most financially efficient way to execute tasks and provides reasonable options


Qualifications:


  • 10+ years of experience supporting senior level executives within a High Net Worth / Family Office environment
  • Strong managerial skills
  • Experience with planning and coordinating complex travel arrangements, both domestic and international 
  • Experience working with contractors, building staff, and other service providers
  • Strong written and verbal communication skills 
  • Ability to multitask and handle multiple projects simultaneously with focus, accuracy, and efficiency
  • Highly proficient computer skills (MS Office, primarily Excel and Word)
  • Ability to work effectively and independently with little or no supervision 
  • Ability to take direction and take feedback constructively
  • Aptitude for receiving and responding to correspondence via text or email with a concise communication style  
  • Strong attention to detail
  • Able to maintain a high degree of professionalism and discretion in all activities, particularly when handling sensitive and confidential information
  • Able to utilize independent judgment and initiative to decipher between routine administrative decisions that need to be made on behalf of the Co-CEO and when to confer with the Co-CEO or others on more complex decisions
  • Self-directed, proactive and one who approaches problems with a sense of possibility; able to anticipate needs of the Co-CEO before they arise; able to quickly solve problems oftentimes under pressure
  • Experienced with flight operation processes as it relates to a privately-owned aircraft  
  • Flexible and accessible 24/7, particularly when an urgent or sensitive matter arises
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