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Administrative Assistant - Capital Markets

Washington, DC 20036

Posted: 01/30/2024 Industry: Administrative Assistant Job Number: 4791 Pay Rate: 90,000

Job Description


Administrative Assistant - Capital Markets
Responsibilities
  • Coordinate and plan asset tours
  • Coordinate in-office visits for investors
  • Produce presentation materials; ensure they are grammatically correct and properly formatted
  • Complete ad hoc projects and special assignments by establishing objectives, determining priorities, managing time, gaining cooperation of others, monitoring progress, problem-solving, and making adjustments to plans
  • Organize and maintain legal files
  • Extensively use Microsoft Office Suite.
  • Attend team and departmental meetings to record meeting minutes and maintain record of meeting minutes for reporting.
  • Organize and maintain department electronic central filing system for shared documents
  • Build rapport with team members and departments
  • Manage expense report for the department leader.
  • Liaise with Corporate teams to assist in the set up of new office space, user access, parking and vendor contracts
  • Provide front office reception, serving as main office contact for visitors.
  • Maintain an inventory of office supplies and replenish stock with new items.

Qualifications
  • 5+ years administrative experience
  • Bachelor’s degree preferred
  • Proficiency in Microsoft Office Suite
  • Strong organizational, written, and verbal communication skills
  • Strong time management skills and ability to prioritize
  • Ability to work both independently and as a team
  • Ability to manage multiple projects simultaneously and be adaptable

Meet Your Recruiter

David Rosenblatt

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