Administrative Assistant - Capital Markets
1101 16th Street NW, Suite 401 Washington, DC 20036 US
Job Description
Administrative Assistant - Capital Markets
Responsibilities
- Coordinate and plan asset tours
- Coordinate in-office visits for investors
- Produce presentation materials; ensure they are grammatically correct and properly formatted
- Complete ad hoc projects and special assignments by establishing objectives, determining priorities, managing time, gaining cooperation of others, monitoring progress, problem-solving, and making adjustments to plans
- Organize and maintain legal files
- Extensively use Microsoft Office Suite.
- Attend team and departmental meetings to record meeting minutes and maintain record of meeting minutes for reporting.
- Organize and maintain department electronic central filing system for shared documents
- Build rapport with team members and departments
- Manage expense report for the department leader.
- Liaise with Corporate teams to assist in the set up of new office space, user access, parking and vendor contracts
- Provide front office reception, serving as main office contact for visitors.
- Maintain an inventory of office supplies and replenish stock with new items.
Qualifications
- 5+ years administrative experience
- Bachelor’s degree preferred
- Proficiency in Microsoft Office Suite
- Strong organizational, written, and verbal communication skills
- Strong time management skills and ability to prioritize
- Ability to work both independently and as a team
- Ability to manage multiple projects simultaneously and be adaptable