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Administrative Assistant - Capital Markets

Annapolis, MD 21401

Posted: 04/15/2024 Industry: High Priority Job Number: 1927852 Pay Rate: 80k/year - 100k/year

Job Description

Administrative Assistant - Capital Markets


  • Coordinate and plan asset tours
  • Coordinate in-office visits for investors
  • Produce presentation materials; ensure they are grammatically correct and properly formatted
  • Complete ad hoc projects and special assignments by establishing objectives, determining priorities, managing time, gaining cooperation of others, monitoring progress, problem-solving, and making adjustments to plans
  • Organize and maintain legal files
  • Extensively use Microsoft Office Suite.
  • Attend team and departmental meetings to record meeting minutes and maintain record of meeting minutes for reporting.
  • Organize and maintain department electronic central filing system for shared documents
  • Build rapport with team members and departments
  • Manage expense report for the department leader.
  • Liaise with Corporate teams to assist in the set up of new office space, user access, parking and vendor contracts
  • Provide front office reception, serving as main office contact for visitors.
  • Maintain an inventory of office supplies and replenish stock with new items.


  • 5+ years administrative experience
  • Bachelor’s degree preferred
  • Proficiency in Microsoft Office Suite
  • Strong organizational, written, and verbal communication skills
  • Strong time management skills and ability to prioritize
  • Ability to work both independently and as a team
  • Ability to manage multiple projects simultaneously and be adaptable

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About Annapolis, MD

Ready to take your career to the next level in Annapolis, Maryland? This vibrant city, located on the picturesque Chesapeake Bay, offers a unique blend of historical charm and modern opportunities. Imagine working in the shadow of the stunning United States Naval Academy or exploring the quaint streets lined with colorful historic homes. With renowned seafood restaurants like Cantler's Riverside Inn and lively entertainment venues such as Maryland Hall for the Creative Arts, Annapolis is a hub of culture and excitement. Don't miss out on job openings in this dynamic region - discover your next career move in Annapolis today!