Accounting Associate
2071 N Southport Avenue, Suite 202 Chicago, IL 60614 US
Job Description
Accounting Associate
Summary:
You will be responsible for providing support for the company’s day-to-day accounting functions. You will assist in the preparation of financial reports, oversee the Accounts Payable process, billing of commissions and marketing revenue, collection of overdue payments from clients, reconciling customer accounts and resolving billing discrepancies, performing reconciliations of bank, credit cards and other accounts, and communicating with vendors and clients regarding financial transactions.
Responsibilities:
- Process all new Vendors in QuickBooks
- Maintain and manage W-9’s
- Review and post all valid Open Batch reports daily. All batches are to be cleared out daily. Resolve any open batch issues with the Senior Accountant
- Review vendor invoices for accuracy
- Oversee, manage and ensure timely approval throughout the Accounts Payable workflow process
- Identify all AP approval issues to ensure that the approval process is being submitted and approved timely
- Review and approve all vendor invoices
- Research any vendor issues as they arise
- Perform bank reconciliations
- Prepare weekly cash management report
- Review all bank account activity daily and record any bank fees
- Review all accruals and reclasses for monthly financials
- Process and distribute 1099’s
- Maintain records and ensure proper handling and filing of all accounts payable and deposit files are maintained
- Oversee the corporate credit card coding and submittal process.; ensure that all cardholders submit receipts timely
- Assist in the preparation of the corporate annual budgets
- Manage and maintain the accounts receivable processes by working with customers, internal departments, and other stakeholders
- Assist in preparing and analyzing financial statements for accuracy and completeness
- Ensure timely payment processing from clients
- Associate’s degree in accounting or a related field
- 1+ years of accounting experience
- Proficiency in accounting software, such as QuickBooks or Sage
- Proficiency in Microsoft Suite
- Strong written and verbal communication skills
- Strong attention to detail and organized
- Ability work independently and as part of a team
- Strong analytical and problem-solving skills
- Ability to multitask, prioritize and manage time effectively to meet deadlines