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Executive/Personal Assistant

New York City, NY 10020

Posted: 05/31/2024 Industry: High Priority Job Number: 2209477 Pay Rate: 100k/year - 225k/year

Job Description

Executive Assistant – Family Office


  • Support founder as needed, with possible travel to the family member’s residence if needed
  • Provide seamless administrative coverage and support
  • Understand founder's needs, working style, and preferences
  • Act as the gatekeeper, willing to manage in complex situations and make logical decisions in at times possible high stress situations
  • Manage calendar; liaise with external parties for communication and on-site scheduling; coordinate among all schedules, calendars and other shared activities, plan and set up appointments and activities proactively and accurately, ensure efficient use of time while priorities shift.
  • Be responsible for follow-up items
  • Assist with personal tasks, such as research, coordinating with household vendors, shopping, etc.
  • Book personal travel and create/manage itinerary
  • Manage contacts and contact databases, including knowing the key internal and external contacts, maintaining good relationships, entering important notes, and clean up


  • Bachelor’s Degree in a related field
  • 5+ years of experience as an executive assistant, or similar experience, preferably in a family office environment
  • Must have a proven track record of excellent judgment, discretion, and integrity when managing responsibilities
  • A strong multi-tasker with strong organizational skills, comfortable wearing many hats in support of a dynamic organization with minimal supervision
  • Discreet and professional in handling sensitive or confidential information, and maintain high integrity
  • Diligent and detail oriented
  • Loyal, reliable and dedicated
  • Have initiative and ability to exercise judgment in complex and ambiguous situations
  • Strong work ethic and time management skills
  • Strong written and verbal communication skills and a professional demeanor
  • Proficiency in MS Office Suite

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