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Assistant Property Manager

Chino, CA 91710

Posted: 02/13/2024 Industry: Moderate Priority Job Number: 1795579 Pay Rate: 68k/year - 70k/year

Job Description

Assistant Property Manager


The Assistant Property Manager will assist in managing the day to day operations for a portfolio of retail properties.

  • Assist in overseeing day-to-day operations of retail properties.
  • Utilize Yardi to maintain accurate and up-to-date property records, including leases, tenant information, financial data, and maintenance records.
  • Generate and distribute reports as needed, using Yardi software to track property performance metrics.
  • Serve as a primary point of contact for tenants, addressing inquiries, concerns, and requests in a timely and professional manner.
  • Coordinate lease renewals, lease amendments, and tenant move-ins/outs, ensuring all documentation is accurate and up-to-date in Yardi.
  • Serve as the primary point of contact for all tenants, vendors, visitors, and other stakeholders.
  • Prepare tenant billbacks for management approval and maintain accurate records of billbacks.
  • Maintain tenant contact information for emergencies, accounts payable-related matters, and lease-related matters.
  • Maintain active correspondence with tenants, lease administrators, accounting clerks, and managers regarding accounts receivable and other matters.
  • Assist tenants with maintenance/service calls by coordinating with appropriate contractors, obtaining estimates, preparing contracts, and processing invoices.
  • Maintain active communication with day porters, security officers, and engineers to ensure smooth property operations.
  • Work closely with vendors and contractors to coordinate property maintenance and repairs.
  • Process vendor invoices and ensure timely payment, reconciling invoices with budgetary constraints as necessary.
  • Assist in budget preparation and financial forecasting for assigned properties.
  • Monitor tenant accounts receivable and assist in collection efforts as needed.
  • Prepare lease amendments, assignments, and license agreements for review and modification, ensuring compliance with lease terms and regulations.
  • Review broker commissions and ensure accuracy of commission calculations.
  • Acquire monthly/annual gross sales reports from tenants and maintain accurate records of sales data.
  • Prepare welcome packets for new tenants and assist with utility transfers as needed.
  • Maintain lease files and documentation in Yardi, ensuring accuracy and compliance with lease terms and regulations.
  • Coordinate lease abstracting and ensure lease information is accurately entered into Yardi
  • Conduct regular property inspections to assess maintenance needs, safety hazards, and overall property condition.
  • Coordinate with maintenance staff and vendors to address maintenance issues promptly.
  • Manage files, including tenant and vendor documents, ensuring accuracy and accessibility.
  • Update documents and maintain recordkeeping in data management systems.
  • Handle mail and correspondence as requested.
  • Issue notices to tenants regarding scheduled work on-site, lease violations, accounts receivable, and reporting.
  • Answer and redirect incoming calls to appropriate parties.
  • Update vendors with bill payment status and maintain organized vendor files.
  • Organize workroom/office space and order necessary supplies for daily operation.
  • Acquire tenant and vendor COIs and verify insurance coverage according to landlord requirements.
  • Code all incoming utility bills and vendor bills accurately for proper accounting.
  • Assist with monthly reporting, budgets, and CAM reconciliations as assigned.
  • Prepare service agreements for recurring or one-time projects and maintain accurate records of agreements.
  • Prepare property safety inspection reports and ensure compliance with safety regulations.
  • Administer required annual fire drills, ensuring tenants are fully informed and documentation is properly acquired and filed.
  • Act as a substitute for the manager at all times, especially during emergency on-site visits and move-out inspections.
  • Maintain all tracking platforms and mechanisms as required by the manager, ensuring accurate and up-to-date records.
  • Perform other duties as assigned to support property management objectives.




  • Bachelor's degree in a related field is preferred.
  • Proven experience in commercial property management, retail experience is preferred.
  • Proficiency in Yardi.
  • Understanding of commercial real estate principles, lease administration, and tenant relations.
  • Strong communication skills, with the ability to effectively interact with tenants, vendors, and internal stakeholders.
  • Proven ability to prioritize and manage multiple tasks in a fast-paced environment.
  • Detail-oriented with strong organizational, analytical and problem-solving skills.
  • Proficiency in Microsoft Office Suite.

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About Chino, CA

Ready to embark on a rewarding career journey in the vibrant city of Chino, California? Explore our job opportunities in this dynamic region known for its mix of urban amenities and natural beauty. Situated near the breathtaking Chino Hills State Park, this area offers a perfect blend of outdoor adventures and cultural experiences. From browsing art galleries in nearby Los Angeles to savoring delicious Mexican cuisine at local eateries, Chino has something for everyone. Plus, with easy access to major highways and attractions like the Honda Center, home of the Anaheim Ducks, there's never a dull moment in this bustling area. Dive into our job listings today and discover the endless possibilities that await you in captivating Chino!